For Current Awardees

Congratulations on receiving an AHAF grant. We want to ensure the smooth running of your funded award and are happy to help you in any way. On this page, you can find the information and resources you need to communicate with us throughout various stages of your grant.

This page is divided into five sections:

• Standard Forms for Grantees
• Acknowledgement of Support
• Reporting and Deadlines
• Information about Common Requests
  • No Cost Extensions
  • Budget Revisions
  • Transfer of Awards
  • “Benchmarks” revisions
• Publicity of Award

If you have any questions, please do not hesitate to contact our grants department.

Standard Forms for Grantees

Completion and submission of the following forms is a requirement of the AHAF award program:

• Interim Financial Statement
  For multi-year grants, this report is due on June 1 of each year, except the last year of the award.
  
  
• Final Financial Statement
  This report is due 60 days following completion of the award.
  
  
• Interim Progress Report
  For multi-year grants, this report is due on February 15 of each year, except the last year of the award.
  
  
• Final Progress Report
  This report is due 60 days following completion of the award.

See below for additional information regarding reporting deadlines

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Acknowledgement of Support

It is crucial to AHAF’s fundraising that awardees acknowledge support from AHAF donors. Please inform the AHAF Research Grants office whenever you are presenting or publishing AHAF sponsored research.

Laboratory Websites

Linking to AHAF from your laboratory website helps advertise the availability of funds to your colleagues, and AHAF provided support services to the general public. Such links are deeply appreciated by the foundation.

Please link to the following URLs as appropriate:

• Alzheimer’s Disease Research – http://www.ahaf.org/alzheimers/
• Macular Degeneration Research – http://www.ahaf.org/macular/
• National Glaucoma Research – http://www.ahaf.org/glaucoma/

A copy of the AHAF logo is available through this link.

Posters and Presentations

Please use this AHAF logo when acknowledging AHAF donor support in posters or presentations.

Published Papers

Please give the following or similar credit in any published manuscripts:

“Acknowledgement is made to the donors of ADR, a program of the American Health Assistance Foundation, for support of this research”

Additional acknowledgement should be given to any Grant made in a memorial or honor of a named person. You will receive notification from AHAF if your award has been made in memorial or honor. Any memorial or honor awards will also be listed as such in the current awards section of our website.

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Reporting and Deadlines

Please use the forms on this page to submit required information on the progress of your grant.

Financial Statements*

For multi-year grants, an Interim Financial Statement (Word format), showing allocations and expenditures for each grant year, must be submitted within 60 days of the end of each year of the award. Since the first year of most awards end on March 31st, June 1st is the most common deadline for the Interim Financial Statement.

At the completion of any award, please submit a Final Financial Statement (Word format) within 60 days of the end of the award.

Scientific Progress Reports*

On February 15th of every year of the award, except the final year, please submit an Interim Progress Report (Word format).

A Final Progress Report (Word format) is due within 60 days of the award termination. Since most awards end on March 31st, June 1st is the most common deadline for the Final Progress Report.

Post-Termination Follow-Up

The results of some experiments will be published long after the termination of the award. AHAF will contact you 1yr, 2yrs, and 5 yrs following your award expiration to briefly follow-up on the results of your research. This is typically done over the summer. Please use this linked form when reporting on post-award termination advances.

If you would like to refer to a copy of your previous progress reports please feel free to request one by emailing a member of the AHAF Research Grants Staff.

Reminders are sent to via email to the Principal Investigator as deadlines approach. It is, however, the responsibility of the Investigators to be aware of deadlines related to their awards. You are welcome to contact the grants department, for a list of deadlines related to your award.

Submitting Your Reports

Please submit your signed reports as PDF attachments emailed to progressreport@ahaf.org.

*Note: Grants in No Cost Extension may have additional reporting requirements, see the section on No Cost Extensions (below) for details.

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Common Requests

No Cost Extension

In some cases it may not be possible to complete the specific aims of an award within the original award time frame. While AHAF cannot provide additional funds without submission of a new application, you may request a No Cost Extension for up to one year. To do so, please submit your request by email to researchgrants@ahaf.org. Include a justification for the request and the proposed end date of the extension. If approved for greater than three months, additional reporting will be required as described below.

Reporting requirements and deadlines for grants in No Cost Extension:

If your award is granted a No Cost Extension for a period greater than or equal to three months, AHAF requires additional progress reporting. Please submit an Interim Progress Report Form 60 days following the original award end date and a Final Progress Report Form 60 days following the end of the No Cost Extension. If your award is granted a No Cost Extension for a period less than three months you will not be required to submit a progress report within 60 days of the original award end date. You should, however, submit a Final Progress Report Form 60 days following the end of the No Cost Extension.

Budget Changes

The transfer of more than $5,000 ($1,000 for Pilot or Research Fellowship Awards) from one budget category to another requires written approval from AHAF. Requests for such transfers must be accompanied by a justification for the change in budget and a copy of the proposed revised budget budget revision template. The request should be submitted to researchgrants@ahaf.org.

Award Transfer

Formal approval from AHAF is necessary before any award can be transferred between institutions. Please contact researchgrants@ahaf.org for instructions related to such requests.

Changes to the “Specific Aims and Benchmark Accomplishments” language of the Terms and Conditions.

Beginning with proposals submitted in 2008, the Terms and Conditions document of all AHAF awards contains a section entitled “Specific Aims and Benchmark Accomplishments”. This section serves as the basis under which progress reports are evaluated.

AHAF understands that the originally proposed milestones may change as research evolves. Requests to amend, or otherwise change, the “Specific Aims and Benchmark Accomplishments” must be made by Official Correspondence initiated by the Principal Investigator and submitted to the AHAF Director of Research Grants drg@ahaf.org for approval.

Include appropriate justification for the proposed edits and consent from any collaborator affected by the changes. If the suggested language is agreed to by the AHAF research grants office, AHAF will provide an amendment to the Terms and Conditions requiring signature by the organization, and the Principal Investigator and any Co-Principal Investigator. Once signed, the revisions will be countersigned by AHAF and officially approved.

Publicity of Award

Images of Investigators and Research

AHAF uses investigator submitted photographs to represent the research and the individual investigators funded by the organization. Please review the Image Release Form and Instructions for details on submitting compelling images from your studies.

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Last Reviewed On: 12/18/09