For Current Awardees

Congratulations on receiving an AHAF grant. We want to ensure the smooth running of your funded award and are happy to help you in any way. On this page, you can find the information and resources you need to communicate with us throughout various stages of your grant.

If you have any questions, please do not hesitate to contact our grants department.

Forms for Grantees

Please see below for deadline and submission instructions.

1. Interim Financial Statement
2. Final Financial Statement
3. Interim Progress Report
4. Final Progress Report

Acknowledgement of Support

It is crucial to AHAF’s fundraising that awardees acknowledge support from AHAF donors. Please inform the AHAF Research Grants office whenever you are presenting or publishing AHAF sponsored research.

Posters and Presentations

Please use this AHAF logo  when acknowledging AHAF donor support in posters or presentations.

Published Papers

Please give the following or similar credit in any published manuscripts:

“Acknowledgement is made to the donors of ADR, a program of the American Health Assistance Foundation, for support of this research”

Additional acknowledgement should be given to any Grant made in a memorial or honor of a named person. You will receive notification from AHAF if your award has been made in memorial or honor.  Any memorial or honor awards will also be listed as such in the current awards section of our website.

Reporting and Deadlines

Please use the forms on this page to submit required information on the progress of your grant.

Financial Statements*

If the grant is for a period of time exceeding one year, a 12-month Interim Financial Statement (Word format) showing allocations and expenditures for each Grant year must be submitted within 60 days of the end of each year of the award.  Since the first year of most awards end on March 31st, June 1st is the most common deadline for the Interim Financial Statement.

At the completion of any award, please submit a Final Financial Statement (Word format) within 60 days of the end of the award.

Scientific Progress Reports*

On February 15th of every year of the award, except the final year, please submit an Interim Progress Report (Word format).   A Final Progress Report (Word format) is due within 60 days of the award termination.  Since most awards end on March 31st, June 1st is the most common deadline for the Final Progress Report.

Post-Termination Follow-Up

The results of some experiments will be published long after the termination of the award.  AHAF will contact you 1yr, 2yrs, and 5 yrs following your award expiration to briefly follow-up on the results of your research.  This is typically done over the summer.  Please use this linked form when reporting on post-award termination advances.

If you would like to refer to a copy of your previous progress reports please feel free to request one by emailing a member of the AHAF Research Grants Staff.

Report Submission Protocol

Please submit your signed reports as pdf attachments to progressreport@ahaf.org.

*Note regarding No Cost Extensions: 
If your award is in No Cost Extension for a period greater than or equal to three months, AHAF requires additional progress reporting.  Please submit an Interim Progress Report Form 60 days following the original award end date and a Final Progress Report Form 60 days following the end of the No Cost Extension.

If your award is in No Cost Extension for a period less than three months you will not be required to submit a progress report within 60 days of the original award end date. You should, however, submit a Final Progress Report Form 60 days following the end of the No Cost Extension.

Common Requests

No Cost Extension

In some cases it may not be possible to complete the specific aims of an award within the original award time frame.  While AHAF cannot provide additional funds without submission of a new application, you may request a No Cost Extension for up to one year.  To do so, please submit your request by email to drg@ahaf.org.  Include a justification for the request and the proposed end date of the extension.  If approved for greater than three months, additional reporting will be required as described above.

Budget Changes

The transfer of more than $5,000 ($1,000 for Pilot or Research Fellowship Awards) from one budget category to another requires written approval from AHAF.  Requests for such transfers must be accompanied by a justification for the change in budget and submitted to drg@ahaf.org.

Award Transfer

Formal approval from AHAF is necessary before any award can be transferred between institutions. Please contact drg@ahaf.org for instructions related to such requests.

Last Reviewed On: 09/26/08